OCR

The OCR feature allows you to convert incoming faxes to text and insert the converted text into the body of the received fax report or as a separate text attachment. The converted text is then used for OCR routing depending on your configuration. Searching for incoming faxes becomes much easier, because you can use the search features in your e-mail client or in your email archiving solution to retrieve past faxes quickly. Without OCR, the actual text in the fax can not be searched because it is stored as an image.

The OCR feature is based on an OCR engine licensed from Scansoft Inc., and is licensed separately from the base FAXmaker license. For pricing and ordering information, please visit our website at www.gfi.com

Installing the OCR module

After you have purchased and downloaded the OCR module:

1. Run Setup.exe from the OCR directory of your CD-ROM or from the directory you unzipped the downloaded file(s) to. You will be asked to close all programs. Click Next. The module will now be installed automatically.

2. You can now configure OCR from the Advanced > OCR node in the FAXmaker configuration.

Screenshot 90 - OCR properties

The following OCR options are available:

Append OCR output text below fax report: This option inserts the text of the fax in the body after the fax report: This allows you to easily search for faxes using your e-mail client's search function.

Attach OCR output text file with fax report: This option allows you to specify whether the OCR output must be attached to the incoming fax.

Maximum pages to convert: The number of pages that GFI FAXmaker should convert to text.

Preferred language: If you specify auto then the OCR engine will not assume any particular language. Specifying a default language will improve the accuracy on the language specified.

Enable spell checking and correction: If you enable this option, the OCR engine can improve the accuracy by spell checking the text.