Sending a fax using the Microsoft Outlook Message form

1. Print to the FAXmaker printer driver or create a new mail message in Outlook.

2. If you have printed to the FAXmaker printer driver, your document will be attached to the new message form. The text you enter in the email message will be formatted onto the default company cover page. You can also attach Office documents, HTML or PDF files. The message itself can be formatted using HTML.

NOTE: If you want to attach a file that has an object in it or uses fonts not found in a standard installation, print the document locally rather then attaching it, since the fax server will not have access to your fonts or embedded objects.

Screenshot 12 - Outlook Send message dialog with Microsoft Word attachment

3. Click on the To... button in the Outlook New Message form. The Outlook address book will appear, select the Outlook Contact List and choose a recipient. Select To-> to add the recipient and click OK when ready.

NOTE 1: You can add multiple recipients.

NOTE 2: Ensure that the recipient has a fax number in the Business Fax field. If he/she does, he will appear in the outlook address book with (Business Fax) behind his/her name.

Tip: How to create a one-off address using SMTP addressing

If you are sending a fax to a one-off recipient, and don’t want to enter them into your contacts list, enter the fax number in the To: field in the following format: [fax:<number>], for example [fax: 0234123918].

4. Click on the Send button.

FAXmaker will now fax out your document. Soon after you will receive a transmission report in your inbox including information on whether the fax was sent successfully, how many pages were faxed and at what time. If your fax failed, it will contain information about why the fax failed.

Note about company field in cover pages

If you want the recipients company name to appear in the cover page, you must use the FAXmaker Fax Message form OR select a recipient from a public contacts list to which the FAXmaker fax server has access. This is because Microsoft Outlook will not include the recipient’s company name in the email message. For more information please contact your administrator.