Managing address books

FAXmaker allows you to create multiple address books. This makes managing your recipients easier.

Creating a new address book

To create a new address book:

1. In the FAXmaker Address Book, click on the Options button and select New Address Book.

Screenshot 19 - Creating a new Address Book

2. In the 'New Address Book' dialog box, under the 'File Name' field, type a file name. To create a shared Address Book, select Global directory in Address Book location.

Deleting address books

To delete an address book:

1. Select the address book you want to delete from the Address Book drop down list in the FAXmaker Address Book.

2. Click on the Options > Delete Address Book.

Exporting address books

You can export FAXmaker address books to ASCII file formats.

1. Select the records you want to export. When you want to select more than one record, hold down the 'Shift' key whilst clicking on the records with the mouse.

2. Click on the Options > Export to ASCII file.3. In the 'Export to ASCII File' dialog box, select the directory where you want to export the data to. Type in a file name and click Save.Importing ASCII filesTo import Records

3. In the 'Export to ASCII File' dialog box, select the directory where you want to export the data to. Type in a file name and click Save.

Importing ASCII files

To import Records from another application:

1. In the FAXmaker Address Book dialog, select the address book that you wish to import the records to.

Screenshot 20 -The options menu

2. Click on the Options > Import from ASCII file.

3. In the 'Import' dialog box, select the directory that contains the ASCII file you want to import. Choose the file and click on Open. Wait a few seconds until the Phonebook processes the new Records. The imported Records are displayed in the main Phonebook window.

NOTE: The ASCII file must contain a record on each line of the file, with the fields delimited by "" and separated by a comma. If you don't have any data for a particular field, you must still include "" followed by a comma. This will indicate that the field is empty.

The format should be as follows:

"Firstname","Lastname","Company","Department","Email","Fax number","Voice number"