Key features of GFI MailArchiver Archive emails from multiple mail servers concurrently GFI MailArchiver allows you to configure multiple Microsoft Exchange mail servers, thus making it possible to archive email from two or more mail servers at the same time. Installation on a separate machine from the mail server You can install GFI MailArchiver on a dedicated machine, separate from the machine running the Microsoft Exchange. Using this configuration, the archiving and retrieval processes of GFI MailArchiver will not load the mail server. If you install GFI MailArchiver on a dedicated machine, you can access Exchange Server using IMAP. A dedicated machine for GFI MailArchiver also makes sense when you need to archive email from multiple Microsoft Exchange servers concurrently. On a Microsoft Exchange Server 2007 environment, you can install GFI MailArchiver on a machine with Microsoft Exchange 2007 Client Access Role Server. In this scenario, you need to enable the IMAP service to access the journaling mailbox stored on the Microsoft Exchange 2007 Mailbox Role Server machine. For more information refer to ‘Appendix: Enabling IMAP on Microsoft Exchange Server 2007’ in this manual. Role-based deployment Role-based deployment allows for scalability of GFI MailArchiver in large IT infrastructures dealing with heavy email traffic. This is achieved through the deployment of multiple GFI MailArchiver instances on separate servers. Each instance is configured to fulfill diverse roles, to balance workload and collectively help for the smooth running of the email archiving process. No changes to Exchange email system GFI MailArchiver uses the journaling feature of Exchange Server, to provide unparalleled scalability and reliability. Other email archiving solutions actually replace the email with a link to their database – this can be a point of failure that could bring down your entire email system. GFI MailArchiver works in parallel and does not affect the way Exchange works. Increase Exchange performance If you are storing all your company email on the Exchange Server, email performance will start to decline over time. By moving old emails into GFI MailArchiver archive stores, you will keep your Exchange stores compact and your Exchange performance high. Allows on-line database backups to be taken GFI MailArchiver uses VSS (Volume Shadow Copy Service) technology to allow on-line database backups to be taken (using third-party backup software) without interrupting the archiving service. VSS provides the backup infrastructure for the Microsoft Windows XP and Microsoft Windows Server 2003 operating systems, as well as a mechanism for creating consistent point-in-time copies of data known as shadow copies. For information on third-party backup software compatibility, refer to the KBase article ‘Which online backup products are compatible with GFI MailArchiver 5?’ available on the GFI website Audit all user activity GFI MailArchiver enables you to audit all user activity, through the auditing feature. This is particularly important in industries and countries where regulations require organizations to monitor user activity and keep audit trails of this activity. In GFI MailArchiver you can enable two types of auditing: database activity auditing and user interaction auditing. You can view auditing information through a number on-screen audit reports available by default with GFI MailArchiver. Reduce administration costs You can backup and restore the GFI MailArchiver archive stores with ease, since the archive stores are stored in standard databases such as Microsoft SQL Server, Firebird database file, and compressed email binary source files on disk. There is no need for special Exchange backup tools. Reduce email storage requirements GFI MailArchiver archives the entire email source in a compressed format. This data compression results in considerable disk space savings when compared to storing emails in the Exchange stores or in PST files. Centrally manage email exports GFI PST Exporter is an agent-based utility through which you deploy agents on end-user machines, allowing you to centrally manage all network end-user machines. You can organize these end-user machines into groups, each with its own configuration settings. This enables you to establish for each group when and how emails are to be exported from PST files stored on the machines. GFI PST Exporter uses the GFI MailArchiver Import Service to then transfer exported emails to an archive store. End the PST hell Users storing their emails in PST files on their local hard disk drive, will find it difficult to archive and search through the many PST files. Furthermore, many users do not know how to organize their PST files properly. GFI MailArchiver eliminates the need for users to archive their email in PST files on local hard disks. With GFI MailArchiver, users can browse, search and retrieve past emails via the web-based interface, rather than having to dig through a store of PST files on disk to find a particular email. Import old emails The GFI MailArchiver Import Service in conjunction with the wizards provided, allow you to archive emails that the Microsoft Exchange processed prior to the installation of GFI MailArchiver. This makes it possible for the users to have all their email conversations available via the web-based interface. Easy enforcement of company email policies Having a central store of email, enables you to easily search through corporate email for particular text and enforce any company email policies you may have in place. Optionally exclude email archiving from particular users If required, you can instruct GFI MailArchiver not to archive email to and from particular users, including Active Directory users. Email retention policies From the web-based configuration of GFI MailArchiver, you can configure retention policies that give you the control you need to remove emails from the archive stores either immediately or after some time, based on the content, sender and recipient. Email categorization policies You can categorize emails based on the content, sender and recipient, by assigning labels. Email categorization comes in handy when you want to limit your search to emails with a particular label. Email labeling Apart from the email labeling support offered by the categorization policies feature, individual users can create their own custom labels to identify and categorize their personal emails. This feature gives the users great flexibility in categorizing their emails and makes it easier to search and find the intended emails. Search Folders Users can easily organize their emails into dynamic views that list specific emails that meet a certain search term, by creating search folders. The search folder will then list any existing archived emails that fit the search query and will automatically include any new emails archived that fit the same criteria. Restore email through OneClick Restore Through the OneClick Restore feature, users can restore an email from the archive store to a mailbox.
