2.2	Browsing archived emails

To browse through your emails, click Browse node in the navigation panel. The Browse Conversations page will display your archived emails grouped by conversation. GFI MailArchiver displays the most recently updated conversations on top.

By default, GFI MailArchiver displays the conversations stored in the currently active archive store. If multiple archive stores were created, the Browse Conversations page will list them in the List conversations in archive list. To browse the conversations in a different archive store, select the archive store from the List conversations in archive list.

GFI MailArchiver groups emails under a particular conversation using the Microsoft Exchange thread-index field. Since both Microsoft Outlook and Microsoft Exchange OWA generate the thread-index field, GFI MailArchiver groups the emails created using these clients under the correct conversation group. Emails created from other email clients do not contain the thread-index field and therefore GFI MailArchiver will not manage to group these emails under one conversation even if they have the same subject. In such cases, GFI MailArchiver will create a new conversation group for each email, with the email subject as the conversation title.

2.2.1

Expanding a conversation thread

In the Browse Conversations page, the conversations are listed underneath the following columns:

•	Conversation Subject – the subject of the conversation

•	Emails - the number of emails forming part of the conversation

•	Last Email - the time when GFI MailArchiver last updated the conversation with a new archived email.

To view the emails forming part of a particular conversation, click anywhere on the conversation row.

To collapse a conversation and hide the list of emails forming part of the conversation, click anywhere on the conversation row once again.

Screenshot 4 - Expanded conversations

2.2.2

Viewing emails

1. Click the conversation row to expand conversation and view emails forming part of the conversation.

Screenshot 5 - Viewing an email in GFI MailArchiver

2. Click the email to view from the list of emails forming part of the conversation. GFI MailArchiver will display the selected email.

NOTE: For security reasons, GFI MailArchiver cleans the email body from any malicious scripts before displaying it. GFI MailArchiver however stores the unaltered email body content in the archive store. If you save an email to disk and then open it with another email client, it might contain malicious scripts.

3. Select any of the following options:

Icon	Function
	View email internet headers. Click button to view email internet headers. These are displayed in a panel. Click this button again or select close button to close panel. NOTE: For detailed information on enabling journaling refer to the GFI MailArchiver Getting Started Guide available from: http://www.gfi.com/mar/mar6gsgmanual.pdf
	View whole conversation Click button to view the whole conversation in the mail view window. All emails forming part of the conversation are listed. Click this button again or select close button to close the panel.
	Edit email labels (Global and Personal) Enables you to categorize emails through labeling. This feature is useful during searches for specific mail types, e.g. search all emails labeled as important. To add a label: 1. From ‘Available Labels’, key in a new email label or select an existing one. 2. Click Label Email to label email with the keyed in or selected label. To remove a previously assigned label: 1. Select a previously assigned label. 2. Click Remove label. Click this button again or select close button to close panel. NOTE: Labels are displayed in the ‘Labels’ field in black. Labels assigned at an organization level through categorization policies are in red. You cannot remove categorization policies labels from an email.
	Restore email Restores emails through the OneClick Restore feature that restores an archived email to a specific mailbox or forwards a copy to an email address. In the restore email panel, key in the email address where to send the copy of the current email and click Restore Email. NOTE: This feature uses the SMTP server details set up in Configuration ► General Settings node. For information on how to set SMTP server details, refer to the Configuring general settings section starting on page 1 in this manual.
	Save email to disk (EML format) Downloads the whole email to disk, including any attachments in Microsoft Outlook Express, Windows Mail, and Mozilla Thunderbird format. In the File download dialog box, select Save, and select the location where to save the file.
	Save email to disk (MSG format) Downloads the whole email to disk, including any attachments in Microsoft Office Outlook format. In the File download dialog box, select Save, and select the location where to save the file.
	Print email Displays email in a printer friendly format in a new browser window. Use the print function of your browser to print the email.
	Show images in email Use this button to display embedded images in the emails viewed.
	Mark as not SPAM Use this button to mark as not SPAM an email that was previously identified as SPAM by an anti-spam solution. Requires a SPAM retention policy to be set up. Refer to the Spam Retention policies section starting on page 1 in this manual for information.

2.2.3

Downloading attachments

If the email contains attachments, GFI MailArchiver displays the attachments next to the Attachments field. To view/download attachments:

1. Click the attachment filename.

2. From the File Download dialog box click:

•	Open - to open attachment in the associated application

•	Save - to save the attachment to disk.

NOTE: Attachments may contain Viruses or Trojans. Before opening, it is always recommended to save the attachment to disk and scan it with a virus checker.

Screenshot 6 - Saving an email attachment

2.2.4

Refreshing the conversation lists

For performance, GFI MailArchiver caches conversations displayed in the Browse Conversations page. For this reason, GFI MailArchiver might not immediately display new archived emails.

To view the latest archived emails in the Browse Conversations page, click the button in the top right corner.

2.2.5

Browsing the conversation pages

By default, GFI MailArchiver displays up to 25 conversations per page. If there are more conversations, these are spread out on separate pages. Click on the page links provided in the navigation bar to navigate through the conversation pages.

To move to a specific page, key in the page number in the View page box and click Go.

2.2.6

Configuring general settings

The General Settings configuration page enables you to specify the administrator email address, the SMTP server and port number details used by GFI MailArchiver to:

•	Send administrative notification emails

•	Restore emails through OneClick Restore.

To configure the general settings:

1. Click GFI MailArchiver ► Configuration ► General Settings node.

Screenshot 7 – Configuring general settings

3. Set up:

•	Administrator Email Address – Specify the administrator email address to which notification messages are sent.

•	SMTP Server – Key in the SMTP server name to use to send emails through.

•	Port number – Key in the port number over which email communications are sent to the SMTP server.

•	Use SSL – Select this option to secure communication to SMTP server.

•	This SMTP server uses authentication – Select this option if your SMTP server requires authentication and key in the login credentials.

4. Click Save Settings