Table of Contents
Explaining GFI MailEssentials
Introduction to GFI MailEssentials
Key features of GFI MailEssentials
Server-based Anti spam
Company-wide disclaimer/footer text
Mail archiving to a database
Reporting
Personalized server-based auto replies with tracking number
POP3 downloader
Mail monitoring
List server (Optional)
GFI MailEssentials components
GFI MailEssentials mail sink
GFI MailEssentials configuration
GFI MailEssentials monitor
GFI MailEssentials list server service
GFI MailEssentials attendant service
Installing GFI MailEssentials
Introduction to installing GFI MailEssentials
Installation option 1: Installing GFI MailEssentials on the Exchange server 2000/2003 machine
Installation option 2: Installing GFI MailEssentials on a separate machine
Upgrading from GFI MailEssentials 9 and 10
Installing GFI MailEssentials on the Exchange 2000/2003 machine
System requirements
Running GFI MailEssentials setup
Installing GFI MailEssentials on a separate machine
System requirements
Installing & configuring IIS SMTP service
About the Windows IIS SMTP service
Step 1: Verify the Installation of the SMTP Service
Step 2: Specify mail relay server name and assign an IP
Step 3: Configure the SMTP Service to relay mail to your mail server
Creating a local domain in IIS to route mail
Configure the domain to relay mail to your mail server:
Step 4: Secure your mail relay server.
Step 5: Configure your mail server to relay mail via the mail relay server
If you have Microsoft Exchange Server 4/5/5.5:
If you have Microsoft Exchange Server 2000/2003:
If you have Lotus Notes or an SMTP/POP3 server:
Step 6: Point the MX record of your domain to the mail relay server.
Checking if the MX record for your domain is set correctly
Step 7: Test your new mail relay server!
Step 8: Running GFI MailEssentials setup
Entering your License key after installation
Installing the rule manager (sorts spam to junk folder)
The mailbox rule manager
How it works
Installing the rule manager and the Bayesian wizard
Configuring the rules on user's mailboxes
The Bayesian anti spam filter
Introduction
How the Bayesian spam filter works
Creating a tailor-made Bayesian word database
Creating the ham database (tailored to your company)
Creating the spam database
How the actual filtering is done
Why Bayesian filtering is better
What's the catch?
Training the Bayesian filter
Configuring the Bayesian filter
Updates
Actions
Configuring Anti Spam
Introduction to Anti Spam
Sender Policy Framework (SPF)
How SPF works
An example
SPF on a perimeter (gateway) SMTP server
SPF on a non-perimeter (gateway) SMTP server
Configuring the SPF feature
SPF block level
Configuring Exceptions
Actions tab
Other tab
Defining your Perimeter (Gateway) SMTP Server
Whitelist
Auto whitelist
Whitelisted keywords
IP Whitelist
Directory harvesting
Actions tab
Other tab
Custom Blacklist
Actions tab
Other tab
DNS blacklists (DNSBL)
How it works
Actions tab
Other tab
Spam URI Realtime Blacklist (SURBL)
Actions tab
Other tab
Header checking
General anti spam header checking options
Language detection
Actions tab
Other tab
Keyword checking
Adding conditions
Adding keywords
Subject
Actions tab
Other tab
New Senders check
Exceptions tab
Actions tab
Actions - what to do with spam mail
Other options
Anti Spam global actions
Sorting Anti Spam filters by priority
Spam management from the user's point of view
Introduction
Reviewing spam mail
Adding senders to the Whitelist
Adding senders to the blacklist
Adding discussion lists to the whitelist
Adding spam to the SPAM database
Adding HAM to the ham database
Securing access to the public folders
Configuring Public folder scanning via IMAP or MAPI
Creating a dedicated account to login via IMAP
Configuring the GFI Anti Spam folders so that posts are hidden
Configuring Disclaimers
Introduction to disclaimers
What are email disclaimers?
Legal reasons to use a disclaimer
Marketing reasons to use a disclaimer
Configuring disclaimers
Configuring Auto replies
Introduction to auto replies
Configuring Auto replies
Other options:
Configuring Mail Monitoring
Introduction to Mail monitoring
Configuring Mail monitoring
Exceptions
Enabling/Disabling mail monitoring
Configuring the list server
Introduction to list servers
Requirements of the list server feature
Creating a list
Newsletter properties
Creating a custom footer for the list
Setting permissions to the list
Adding subscribers to the list
Operating the newsletter list.
Sending a newsletter
Subscribing to the list
Subscription process
Unsubscribing from the list
Adding a link to your web site
Creating a discussion list
Discussion list properties
Creating a custom footer for the list
Adding subscribers to the list
Importing subscribers to the list / Database structure
Installing the Message Queuing services (MSMQ) on Windows 2000
Configuring Mail Archiving
Introduction to Mail archiving
Configuring Mail archiving
Configuring the search page (AWI)
Securing the Archive Web Search Interface
Generating Mail Reports
Introduction
Configuring GFI MailEssentials reporter
Daily spam report
Report Options
Filter options
Anti-Spam rules report
User usage statistics
Report Type
Report Options
Filter options
Domain usage statistics
Report Type
Report Options
Filter options
Mail server daily usage statistics
Report Type
Report Options
Filter options
User communications
Report Type
Report Options
Filter options
Miscellaneous options
Excluded users
Find
Printing reports
Configuring POP3 downloading
Should you use POP3 or SMTP to receive mail?
Using POP3 to receive mail
Advantages of using POP3 to retrieve mail
Disadvantages
Using SMTP to receive mail
Advantages of using SMTP
Disadvantages using of SMTP
Configuring the POP3 downloader
Other POP3 downloading options
Dial up Connection options
Scheduler
Miscellaneous options
General node
The GFI MailEssentials monitor
Configuring a fake Non Delivery Report (NDR)
Adding additional local domains
Remote commands
Configuring remote commands
Using remote commands
Keyword checking commands
Blacklist commands
Bayesian filter commands
Examples
Remote command logging
Troubleshooting
Introduction
Knowledgebase
Request support via email
Request support via web chat
Request support via phone
Web Forum
Build notifications
