Table of Contents About GFI MailEssentials Introduction to GFI MailEssentials Key features of GFI MailEssentials Server-based anti-spam Company-wide disclaimer/footer text Email archiving to a database Reporting Personalized server-based auto replies with tracking number POP3 downloader Email monitoring List server (Optional) GFI MailEssentials components GFI MailEssentials services GFI MailEssentials configuration GFI MailEssentials monitor GFI MailEssentials Reporter Installing GFI MailEssentials Introduction to installing GFI MailEssentials Installation option 1: Installing GFI MailEssentials on the Microsoft Exchange Server 2000/2003/2007 machine Installation option 2: Installing GFI MailEssentials on a separate machine Upgrading from GFI MailEssentials 9, 10 and 11 Installing GFI MailEssentials on the Microsoft Exchange Server 2000/2003/2007 machine System requirements Running GFI MailEssentials setup Installing GFI MailEssentials on a separate machine System requirements Installing & configuring IIS SMTP service About the Microsoft IIS SMTP service Step 1: Verify the Installation of the SMTP Service Step 2: Specify mail relay server name and assign an IP Step 3: Configure the SMTP Service to relay email to your mail server Creating a local domain in IIS to route email Configure the domain to relay email to your mail server: Step 4: Secure your mail relay server Step 5: Configure your email server to relay email via the mail relay server If you have Microsoft Exchange Server 4/5/5.5: If you have Microsoft Exchange Server 2000/2003: If you have Lotus Notes or an SMTP/POP3 server: Step 6: Point the MX record of your domain to the mail relay server. Checking if the MX record for your domain is set correctly Step 7: Test your new mail relay server Step 8: Running GFI MailEssentials setup GFI MailEssentials Post-Installation Wizard Entering your license key after installation Installing the rule manager (sorts spam to junk folder) The mailbox rule manager How it works Installing the rule manager and the Bayesian wizard Configuring the rules on user’s mailboxes The Bayesian anti-spam filter Introduction How the Bayesian spam filter works Creating a tailor-made Bayesian word database Creating the ham database (tailored to your company) Creating the spam database How the actual filtering is done Why Bayesian filtering is better What is the catch? Training the Bayesian filter Configuring the Bayesian filter Updates Actions Configuring anti-spam Introduction to anti-spam Phishing URI Realtime Blocklists (PURBL) Sender Policy Framework (SPF) Whitelists Directory Harvesting Custom blacklist Bayesian analysis DNS blacklists Spam URI Realtime Blocklists (SURBL) Header checking Keyword checking New Senders Defining your Perimeter (Gateway) SMTP Server Phishing URI Realtime Blocklist (PURBL) Updates tab Actions tab Other tab Sender Policy Framework (SPF) How SPF works An example SPF on a perimeter (Gateway) SMTP server SPF on a non-perimeter (Gateway) SMTP server Configuring the SPF feature SPF block level Configuring Exceptions Actions tab Other tab Whitelist Auto whitelist Whitelisted keywords IP Whitelist Directory harvesting Actions tab Other tab Custom Blacklist Actions tab Other tab DNS blacklists (DNSBL) How it works Botnet / Zombie Check Botnet / Zombie Check on a perimeter (Gateway) SMTP server Botnet / Zombie Check on a non-perimeter (Gateway) SMTP server Actions tab Other tab Spam URI Realtime Blocklists (SURBL) Actions tab Other tab Header checking General anti-spam header checking options Language detection Actions tab Other tab Keyword checking Adding conditions Adding keywords Subject Actions tab Other tab New Senders check Exceptions tab Actions tab Actions – what to do with spam email Other options Anti-spam global actions Sorting anti-spam filters by priority Spam management from the user’s point of view Introduction Reviewing spam email Adding senders to the whitelist Adding senders to the blacklist Adding discussion lists to the whitelist Adding spam to the spam database Adding ham to the ham database Securing access to the public folders Configuring Public folder scanning Creating a dedicated account to login via IMAP Configuring the GFI anti-spam folders so that posts are hidden Configuring Disclaimers Introduction to disclaimers What are email disclaimers? Legal reasons to use a disclaimer Marketing reasons to use a disclaimer Configuring disclaimers Configuring Auto replies Introduction to auto replies Configuring Auto replies Configuring Mail Monitoring Introduction to Mail monitoring Configuring Mail monitoring Enabling/Disabling email monitoring Configuring the list server Introduction to list servers Requirements of the list server feature Creating a list Newsletter properties Creating a custom footer for the list Setting permissions to the list Adding subscribers to the list Operating the newsletter list. Sending a newsletter Subscribing to the list Subscription process Unsubscribing from the list Adding a link to your website Creating a discussion list Discussion list properties Creating a custom footer for the list Adding subscribers to the list Importing subscribers to the list / Database structure Installing the Message Queuing services (MSMQ) on Windows 2000 Installing the Message Queuing services (MSMQ) on Windows 2003 Configuring Mail Archiving Introduction to email archiving Configuring Mail archiving Configuring the IIS to access the Archive Web Interface (AWI) Restrict access to the AWI by using NTFS permissions Accessing the AWI Configuring the Search Mail Archive node Generating Mail Reports Introduction Configuring GFI MailEssentials reporter Daily spam report Report Options Filter options Anti-Spam rules report User usage statistics Report Type Report Options Filter options Domain usage statistics Report Type Report Options Filter options Mail server daily usage statistics Report Type Report Options Filter options User communications Report Type Report Options Filter options Miscellaneous options Excluded users Find Printing reports Saving reports Configuring POP3 downloading Should you use POP3 or SMTP to receive email? Using POP3 to receive email Advantages of using POP3 to retrieve email Disadvantages Using SMTP to receive email Advantages of using SMTP Disadvantages of using SMTP Configuring the POP3 downloader Other POP3 downloading options Dial up Connection options Scheduler Synchronizing Configuration Data Introduction Anti-Spam Synchronization Agent Configuring the master server Installing BITS Server Extension on the master server Configuring a slave server GFI MailEssentials Configuration Export/Import Tool Exporting GFI MailEssentials configuration settings Exporting settings via the command line Importing GFI MailEssentials configuration settings Importing settings via the command line Miscellaneous options General node The GFI MailEssentials monitor Configuring a fake Non Delivery Report (NDR) Adding additional inbound email domains Selecting the server from where to download updates Select with which SMTP Virtual Server you want to bind GFI MailEssentials Remote commands Configuring remote commands Using remote commands Keyword checking commands Blacklist commands Bayesian filter commands Examples Remote command logging Troubleshooting Introduction Knowledge Base Request technical support via email Request technical support via phone Web Forum Build notifications
