Key features of GFI MailEssentials Server-based anti-spam With fraudulent, inappropriate and offensive emails being delivered in vast quantities to adults, children and businesses every day, spam protection is an essential component of your network’s security strategy. Spam wastes network users’ time and network resources, and can be dangerous too. GFI MailEssentials includes an advanced anti-spam module that includes blacklist/whitelists, a Bayesian filter, keyword checking, and header analysis. Company-wide disclaimer/footer text Because companies are effectively responsible for the content of their employees' email messages, it is wise to add a disclaimer to each outgoing email. This disclaimer/footer text can also be used to add a standard corporate message to each email, such as an address or company slogan. Although most employees have their own personal signature, the disclaimer/footer text ensures that the corporate message is always communicated. Disclaimers can be added to the top or the bottom of an email. In addition, you can include fields/variables in the disclaimer, for example, a recipient name or email. This way you can personalize the disclaimer towards the recipient. Email archiving to a database With GFI MailEssentials, you can archive all inbound and outbound email. This allows you to keep a back up of all email communications and easily search for a required message, such as a particular customer's emails. This also enables you to check the content of messages and quality of responses. Reporting GFI MailEssentials includes a reporting module that allows you to create reports on Internet email use, including, daily statistics report, detailed log of emails sent, reports per user or by date range. You can use these reports for costing purposes. Personalized server-based auto replies with tracking number Auto replies can be more than just an 'out of office' reply. With automatic replies, you can let your customers know that their email has been received and that their request is being handled. GFI MailEssentials assigns a unique tracking number to each reply to give your customers and employees an easy point of reference. POP3 downloader Some mail servers, such as Microsoft Exchange Server and Lotus Notes are unable to download email from POP3 mailboxes. GFI MailEssentials includes a utility that can forward and distribute email from POP3 mailboxes to mailboxes on your mail server. Email monitoring The email-monitoring feature allows you to send a copy of emails sent to or from a particular local email address or domain, enabling you to keep a central store of email communications of a particular person or department. Since you can configure the email to be copied to an email address, all email can be stored in a Microsoft Exchange Server or Microsoft Outlook store, so that you can easily search for email. List server (Optional) GFI MailEssentials includes a full-blown list server, which allows you to setup newsletter distribution lists or discussion lists easily.
