5 Configuring anti-spam : 5.2 Spam Actions - What to do with spam email
The Actions tab in the Anti-Spam filter dialogs define what should be done with emails marked as spam. Different actions can be defined for each of the spam filters.
Example: Delete emails detected by SpamRazer filter, but do not delete emails marked as spam by the Keyword Checking filter.
1. In the Actions tab, select an option that defines which action to take on emails marked as spam:
Delete the email - Delete an email which is blocked by that particular spam filter. Other spam actions are disabled if the email is deleted.
Quarantine email - Emails detected as spam will be stored in the Quarantine Store. Other spam actions are disabled if the email is quarantined. For more information refer to Using Quarantine chapter.
Deliver email to mailbox - choose the folder where to deliver the email:
In Inbox - Use this option to route spam to the user’s Inbox.
In Exchange junk email folder - Use this option to route all spam to the user’s default Junk E-mail folder
In Exchange mailbox sub-folder - Use this option to route all spam to a specific folder in the user’s mailbox. Click Configure to launch the Move to Exchange folder dialog and type the folder where to move spam email.
Example 1: Type Suspected Spam for a custom folder to be created in the same level of the Inbox folder.
Example 2: Type Inbox\Suspected Spam for a custom folder to be created in the Inbox folder.
NOTE 1: This option requires that:
NOTE 2: For Microsoft Exchange 2010 a dedicated user is required to enable this option. In the Actions dialog click Configure and click Specify user account to specify the dedicated user. In the Move to Exchange configuration dialog, select one of the following options:
Move spam using an automatically created user - Select this option to let GFI MailEssentials automatically create a user with all the required rights.
Move spam using the following user account - Select this option to use a manually created user. Specify the credentials (Domain\username and password) of a dedicated user and click Set impersonation rights to assign the required rights to the specified user.
NOTE: The manually specified user credentials must be dedicated to this feature only. The username, password or other properties must not be changed from Microsoft Exchange or Active Directory, otherwise the Move to Exchange folder feature will not work.
Send to email address - Send email identified as spam to a specific email address.
Example: An email address of a public folder. This way someone can be assigned to periodically check email marked as spam, and identify email that might have been wrongly marked as spam.
Save to specified folder on disk - Saves email detected as spam to the path specified,
Example: ‘C:\Spam’.
Tag the email with specific text - Select this option to add a tag to the email subject. Click Configure to modify tagging options. In the Tag Email dialog, key in the text to use for tagging and specify where to place the tag:
Prepend to subject - to insert the specified tag at the start (i.e. as a prefix) of the email subject text.
Example: ’[SPAM]Free Web Mail’.
Append to subject - to insert the specified tag at the end (i.e. as a suffix) of the email subject text.
Example: ‘Free Web Mail[SPAM])’.
Add tag in an X-header… - to add the specified tag as a new X-header to the email. In this case, the X-Header will have the following format :
Append block reason to email subject - If this option is enabled, the name of the filter which blocked the email and the reason for blocking are appended to the subject of the blocked email.
Select the Other tab, to specify a number of optional actions:
Log occurrence to this file - Log the spam email occurrence to a log file of your choice.
NOTE: Log files may become very large. GFI MailEssentials enables log rotation, where new log files are created periodically or when the log file reaches a specific size. To enable log file rotation navigate to Anti-Spam ► Anti-Spam Settings. Select Anti-spam logging tab and check Enable log file rotation. Specify the rotation condition by time or file size.
NOTE: When the GFI MailEssentials installation is an upgrade from version 14 or less that used the fake Non Delivery Report (NDR) action, the option to create a fake NDR is retained. This feature is not included in GFI MailEssentials 2010 since it can be a threat to the mail flow system. For more information about sending fake NDRs refer to:
NOTE: This section applies only for installations on Microsoft Exchange Server that have the Move to subfolder of user’s mailbox enabled. Refer to the Spam Actions - What to do with spam email section in this manual for more information how to enable this feature.
1. Right click Anti-SpamAnti-Spam Settings node and select Properties.
2. Select Global Actions tab and choose whether to:
3. Select the Log occurrence to this file to log spam to a log file.