Key features of GFI MailEssentials
Server based Anti spam
Messages sent by spammers contain unwanted information, causing frustration and wasting valuable time. GFI MailEssentials includes an advanced anti-spam module that includes blacklist/whitelists, a bayesian filter, keyword checking and header analysis.
Company-wide disclaimer/footer text
Because companies are effectively responsible for the content of their employees' email messages, it is wise to add a disclaimer to each outgoing email. This disclaimer/footer text can also be used to add a standard corporate message to each email, such as an address or company slogan. Although most employees have their own personal signature, the disclaimer/footer text ensures that the corporate message is always communicated. Disclaimers can be added to the top or the bottom of a mail. In addition, you can include fields/variables in the disclaimer, for example a recipient name or email. This way you can personalize the disclaimer towards the recipient.
Mail archiving to a database
With GFI MailEssentials, you can archive all in- and outbound Internet mail. This allows you to keep a back up of all email communications and easily search for a required message, such as a particular customer's emails. This also enables you to check the content of messages and quality of responses.
Reporting
GFI MailEssentials includes a reporting module that allows you to create reports on Internet mail use, including: daily statistics report, detailed log of sent, reports per user or by date range. These reports can be used for costing purposes.
Personalized server-based auto replies with tracking number
Auto replies can be more than just an 'out of office' reply. With automatic replies, you can let your customers know that their email has been received and that their request is being handled. GFI MailEssentials assigns a unique tracking number to each reply to give your customers and employees an easy point of reference.
POP3 downloader
Some mail servers, such as Exchange Server and Lotus Notes, are unable to download mail from POP3 mailboxes. GFI MailEssentials includes a utility that can forward and distribute mail from POP3 mailboxes to mailboxes on your mail server.
Mail monitoring
The mail monitoring feature allows you to send a copy of mails sent to or from a particular local email address or domain, enabling you to keep a central store of e-mail communications of a particular person or department. Because you can configure the mail to be copied to an email address, all e-mail can be stored in an Exchange or Outlook store, so that you can easily search for e-mail.
