Installing the rule manager (sorts spam to junk folder)

Note: The rule manager will only run on Windows 2000 and up. It will not run on Windows NT.

The mailbox rule manager

The mailbox rule manager is a utility which allows you to setup rules for user's mailboxes, so that mails marked as spam can be automatically moved to the users junk mail folder for easy review by the user.

How it works

Basically, you install the rule manager on the Exchange Server and specify the mailboxes which you wish to install the rule on. Then you specify in the MailEssentials configuration that all spam mail must be tagged.

If you want to use the rule manager, you must select TAG, and NOT block and delete or move. The latter will mean that no mail will reach the mailbox of the user, and therefore the rule will never be activated!

This way all spam will be tagged as [SPAM], and subsequently the rules installed on the mailbox will then move the mail tagged as [SPAM] to another folder of choice, for example the users junk mail folder. The mailbox rule manager is applicable to:

Companies who have not installed GFI MailEssentials on the Exchange Server 2000/2003, but rather installed it as a mail relay, for example in the DMZ

Companies using Exchange 5.5

If you have installed GFI MailEssentials on the Exchange 2000/2003 machine itself, there is no need to run the mailbox rule manager, because GFI MailEssentials will be able to route the mail itself to the user's junk mail folder.

Installing the rule manager and the bayesian wizard

1. Copy the file bayesianwiz.exe, located in the MailEssentials\bsw folder, to the machine on which you wish to install these utilities.

Configuring the rules on user's mailboxes

2. The main screen will show all the mailboxes it found on your server. Now select the mailboxes which you want to install a rule on. You can create 2 types of rules:

A rule which moves mail marked as spam to the users junk mail folder

A rule which deletes mail marked as spam (This rule can be used for users who wish to delete their spam automatically)

Create a rule

3. Click configure. By default the rule will check for [SPAM] in the subject. Note that if you change this, you will have to change the tag appended by MailEssentials at server level too! Then select whether to delete the mail, or move the spam to a separate folder. You can specify the folder name. If you specify for example inbox\junk, then the folder will be created under the inbox folder. If you specify just `junk', then the folder will be created at the top level, i.e next to the inbox for example.

4. You can select multiple mailboxes and configure rules for all of them in one go (as long as the same rule applies to all)