6.3	Configuring Instant Messaging (IM) Control Policies

GFI WebMonitor enables administrators to control the use of MSN Messenger and Windows Live Messenger. These controls can be configured from WebSecurtiy Edition ► IM Control Policy node. The Default IM Control Policy is the control applicable to all users, however specific controls to particular users, groups or IPs can be configured as described below.

6.3.1

Adding a new IM Control Policy

To add a new IM control policy:

1. From the GFI WebMonitor navigation bar, click on WebSecurity Edition ► IM Control Policies.

2. Click Add Policy and select the General tab.

Screenshot 41 - Add new IM Policy – assign a name and description

3. Key in the new policy name in the Policy Name field and optionally enter a brief description in the Policy Description text box.

Screenshot 42 - Add new IM Policy – Set IM Controls

4. From the IM Control tab, choose to block or allow instant messaging communications:

•	Block all MSN / Windows Live Messenger communications – all communications via MSN or Windows Live Messenger is blocked.

•	Allow MSN / Windows Live Messenger communications – the use of MSN or Windows Live Messenger is allowed.

Screenshot 43 - Add new IM Policy - Applies To tab

5. From the Applies To tab key in user(s), group(s), and/or IP(s) for whom the new policy applies and click Add. Repeat for all the user(s), group(s), and/or IP(s) required.

NOTE: When adding a user, specify the username in the format DOMAIN\user.

Screenshot 44 - Add new IM Policy – Notifications tab

6. From the Notifications tab, select Notify the following administrators when this IM Policy is breached to send an email notification to the configured email address(es) when a user tries to access blocked IM policies.

7. Add the administrator(s) email address(es) to be notified in the Email Address box.

8. In the Send the following notification to the administrators text box, edit the email message text, which will be sent in the email notification

9. Select Notify the user breaching this IM policy checkbox to send an email notification to the user who breaches the IM policy. Edit the email message text in the Send the following notification to the user performing the download.

10. Complete the new IM policy setup by clicking Save Settings.

The new policy will be listed in the main IM Control Policies view.

6.3.2

Editing an IM Control Policy

1. From the GFI WebMonitor navigation bar, click on WebSecurity Edition ► IM Control Policies.

2. Click on the edit icon next to the policy you want to edit.

3. Navigate in the control policy tabs and edit settings accordingly.

4. Click Save Settings when finished.

6.3.3

Enabling/Disabling an IM Control Policy

1. From the GFI WebMonitor navigation bar, click on WebSecurity Edition ► IM Control Policies.

2. In the Enabled column, check or uncheck the policy you want to enable or disable respectively.

3. Click Save Settings when finished.

6.3.4

Deleting an IM Control Policy

1. From the GFI WebMonitor navigation bar, click on WebSecurity Edition ► IM Control Policies.

2. Click on the delete icon next to the policy you want to delete.

3. Click Save Settings when finished.