Overview
GFI FaxMaker notifies the user about the status of sent faxes/SMS by sending a transmission report. The report contains details of the fax/SMS transmission. The template of transmission reports can be customized.
Process
To customize the template of transmission reports:
- Navigate to GFI FaxMaker installation folder > Data > Reports.
- Open and edit the 'template' to using Notepad:
REPORT TEMPLATE DESCRIPTION error.fbt Transmission report for failed faxes recv.fbt Fax report for received faxes sent.fbt Fax report for sent faxes smserror.fbt Transmission report for failed SMS smsrecv.fbt Fax report for received SMS smssent.fbt Fax report for sent SMS summarysent.fbt Summarized transmission report when a fax is sent to multiple recipients. summarysent_details.fbt The details of failed fax transmissions. This section is appended to summarysent.fbt for each failed transmission. NOTE: Reports starting with 'html' prefix (for example, htmlrecv.fbt), are the equivalent reports in HTML format. In this case, use square brackets [ and ] for fields instead of angled brackets.
- Modify the file using the following fields. Some fields may not be applicable for certain reports.
FIELD
DESCRIPTION
<status>Transmission status
<date>Transmission date
<time>Transmission time
<date_time>Shows both transmission date and time
<speed>Transmission speed
<connection_time>Duration of transmission
<pages>Number of pages sent
<total_pages>Total number of pages requested to be sent
<resolution>The fax resolution.
<remote_id>Recipient’s line number
<local_id>Local line number
<line>GFI FaxMaker line number.
<retries>Number of retries that GFI FaxMaker tried to establish a connection with the recipient.
<description>A description of the status of fax transmission.
<dtmf_did>The DTMF (Dual-tone multi-frequency signaling)/DID Number.
<subject>The subject of the email requesting the fax transmission.
<billing_code>The billing code.
<r_last_name>Recipient’s last name
<r_first_name>Recipient’s first name
<r_name>Recipient’s display name
<r_company>Recipient’s company name
<r_department>Recipient’s department
<r_email>Recipient’s email address
<r_fax>Recipient’s fax number
<r_voice>Recipient’s phone number
<s_last_name>Sender’s last name
<s_first_name>Sender’s first name
<s_name>Sender’s name
<s_company>Sender’s company name
<s_department>Sender’s department
<s_email>Sender’s email address
<s_fax>Sender’s fax number
<s_voice>Sender’s phone number
<total_faxes>Total number of faxes (summary reports only)
<succeeded_sendings>Number of faxes sent successfully (summary reports only)
<failed_sendings>Number of faxes that failed transmission (summary reports only)
Confirmation
The Transmission template is customized successfully.