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Setting up Lotus Notes 4 and 5 with GFI FaxMaker

Author: Abas Lazem Updated

Overview

GFI FaxMaker can be installed in a Lotus Domino/Notes 4/5/6/6.5 environment, either directly on the server or on a separate machine. For larger networks, it is recommended to install GFI FaxMaker on a separate machine than Lotus Notes/Domino.

This article provides the steps to configure Lotus Notes 4 and 5 to send and receive faxes with GFI FaxMaker.

For information regarding how it works, refer to Lotus Domino/Notes Configuration.

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Information

This guide refers to GFI FaxMaker working with Lotus Notes versions 4 and 5.

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Process

The setup process involves four main steps:

  1. Creating a dedicated database for GFI FaxMaker.
  2. Defining the database as a POP Mailbox.
  3. Setting up forwarding of the Domain.
  4. Modifying the GFI FaxMaker Notes mailbox views.

Step 1: Create a Dedicated Database for GFI FaxMaker

  1. In the Notes Workspace select File > Database > New. The following window is displayed:

    Lotus_4_and_5_creating_a_notes_fax_database.png

    Figure 1: Creating a Notes Fax database

  2. In the New Database dialog (screenshot above), set the following options:
    Option Setting
    Server Local
    Title GFI FaxMaker
    Template Server Local
    Template Mail (R5.0/6.0)
  3. Click OK.
  4. Right-click on the new database and select Access Control.
  5. In Manager rights, enable the Delete document option.

Step 2: Define the Database as a POP Mailbox

  1. From the Notes Workspace, navigate to Server and open the server Address book.
  2. Click Add Person.
  3. From the Basics tab, enter a Name and Password for the Mailbox and set the user name Fax.
  4. From the Mail tab, set the Mail system to POP or IMAP.

    setting_up_the_pop_mailbox_for_faxmaker.png

    Figure 2: Setting up the POP mailbox for GFI FaxMaker

  5. From the Internet message storage option, set the Mail section to Notes and Internet Mail.
  6. Click Save and Close.

Step 3: Set up Forwarding of the Domain

  1. From the Lotus workspace, open the address book and navigate to Server > Domains.
  2. Click Add domain.

    setting_up_a_foreign_domain_in_lotus_notes.png

    Figure 3: Setting up a Foreign Domain in Lotus Notes

  3. In the Basics section, set the Domain type to Foreign Domain.
  4. In the Foreign Domain Name field, enter the name of the domain you want to set up (for example, fax).
  5. Select the Mail information tab and set the following options:
    • Gateway server name: key in the name of the server where the GFI FaxMaker mailbox is found (for example, fax\gfi).
    • Gateway mail file name: key in the name of the GFI FaxMaker mailbox (for example, mail\GFI FaxMaker.nsf).

      foreign_domain_options.png

      Figure 4: Foreign Domain options

  6. Click Save and close.

Step 4: Modifying the GFI FaxMaker Notes Mailbox Views

Set up the GFI FaxMaker mailbox views to allow the GFI FaxMaker MTA (Mail Transfer Agent) to see the forwarded mail.

  1. Log on to the GFI FaxMaker mailbox client from a Notes client.
  2. Select Design > Views.
  3. Double-click ($POP3).

    modifying_the_mailbox_view.png

    Figure 5: Modifying the mailbox views

  4. Delete all the entries in the script windows (lower window).

    the_POP3_view.png

    Figure 6: The ($POP3) view

  5. Save and close.

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