Overview

This article shares the process to import emails and calendar items automatically from user mailboxes using GFI Archiver Archive Assistant.

Process

The import process can be scheduled and is transparent to the users. It is configured by performing the following stages:

Deploy the Archive Assistant on your users’ machines.
- After the Archive Assistant is deployed for the first time, GFI Archiver detects a new Archive Assitant user and adds it to the detected user's list in Import Emails page.
Enable the Manual Archiving Method.
- GFI Archiver administrator manually configures import settings for the new user.
Ensure correct Roles and Permissions the user has the relevant permissions to run Archive Assistant for archiving as follows:
- Archive emails to own mailbox.
- Archive emails to mailboxes defined in access control.
- Archive files.
Configure the import settings required to import items from users’ mailboxes automatically.
- GFI Archiver starts checking for new emails as per configured import settings.
Additionally, Assign Import settings for new detected users.
- Emails are archived in GFI Archiver and deleted from new user mailboxes according to configured retention settings.
Verify that the import of the designated items is successful.

You cannot import items if the Archive Assistant is not installed on the client machine.
The import starts when Microsoft Outlook is running on the client machine.
If Microsoft Outlook is closed, the import process is paused, resuming again once Microsoft Outlook is re-opened.