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Configuring New Archive Store Settings

Author: Timothy Parker Updated

Overview

A GFI Archiver database is required to store archived items, you would now be guided to create New Archive Store Settings that are used as a template by GFI Archiver to create new Archive Stores. If New Archive Stores are not being created review the settings below and confirm mail in the Journal mailbox is for the correct time period. Archive Stores are created automatically when items are processed, based on the items date.

 

Solution

 

After the installation or when editing the Archive Store configuration settings Administrators can choose how and where to store their mail by creating the template for which new archive stores are created.  

The New Archive Store Settings enable GFI Archiver to use a set of previously keyed in settings to create new archive stores automatically. To view a summary of the current New Archive Store settings:

  1. Select Configuration tab.
  2. Click Archive Stores.
  3. Click  next to Summary of Archive Store Settings.

Alternatively a user may need to make changes to the database structure. For example if a yearly database is too large to be stored, databases can be created on a bi-monthly scheduled.

To edit New Archive Store Settings:

  1. Select Configuration tab, then click Archive Stores.
  2. In the Archive Stores window, click New Archive Store Settings.
  3. (Optional) To disable browse and search functionality within the archive stores, uncheck Allow users to browse and search this archive store (enabled by default). Click Next to continue.
  4. (Optional) Click Advanced to edit the naming pattern for new Archive Stores. Select an option from the predefined list or select Custom Pattern to customize the naming convention. Click Next to continue.
  5. Select where to store your archived emails. Available options are:
    Database type Description
    Microsoft SQL Server with File Storage

    Recommended if you have more than 500 mailboxes to archive or an average mail flow of more than 8000/day.

    Select this option to prompt GFI Archiver to use a SQL Server® to store the email headers and metadata, and a disk location you specify to store the email data.

    NOTE

    Choosing this option requires a SQL Server® installation.

    Microsoft SQL Server

    Recommended if you have less than 500 mailboxes to archive, an average mail flow of more than 8000/day or if you need full auditing of both user and database activity.

    Select this option to prompt GFI Archiver to use a SQL Server® to store both email headers/metadata as well as email data.

    NOTE

    Choosing this option requires a SQL Server® installation.
    SQL Server Express with File Storage

    Recommended if you have less than 100 mailboxes to archive or an average mail flow up to 6000 emails/day.

    Select this option to prompt GFI Archiver to use a SQL Server® Express database to store email headers and metadata and a disk location you specify to store the email data.

    NOTE

    Choosing this option requires a SQL Server® Express installation. This is freely downloadable from the Microsoft® website.
    GFI Archiver Database

    Recommended for evaluation purposes only.

    Select this option to store all email header/metadata in a Firebird database and the email data in a disk location you specify.

    NOTE

    Choosing this option does NOT require you to install the Firebird database. GFI Archiver will automatically create a database for you.
  6. Click Next to continue setup.
  7. (Optional) Check Create a new Archive Store now to let GFI Archiver create the first archive store. A welcome email is sent by GFI Archiver to confirm that the new archive store has been created.
  8. Click Finish.

Testing

If you performed the Optional step 7 in the above set of directions, confirm the database is created at the location you selected. If this is in SQL launch SQL Server Management Studio and confirm a new database with the naming convention configured via the above rules is created. If the database exists the archive was created successfully. If you are waiting for the next scheduled Archive Store creation make note of when this will occur by navigating to the following. 

  1. From Configuration tab, click Archive Stores.
  2. Select Schedule Archive.
  3. Verify or Select from one of the available options; Monthly, Bi-Monthly (default), Quarterly, Half yearly, Yearly and click Save.

For example if you selected Monthly, at the beginning of the next month navigate to the database location and verify the new database was created. 

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