Overview

In Kerio Connect Client, you can share any folder with other users. First, you assign sharing rights to users, and then users subscribe to the shared folders. You can also change and remove the sharing permissions.

To show the necessary Shared folders, the display should be enabled manually. If the folders are needed to be excluded from the folders' list, there is a possibility to hide it.

Preconditions

Access to Kerio Connect Webmail

For versions prior to 8.4, see Sharing in Kerio Connect Client 8.3 and older.

Sharing Folders

NOTE: To share your Inbox, you can use traditional sharing or delegation. For more information, refer to Using delegation in Kerio Connect Client.

Sharing Email Folders

1. In your Kerio Connect Client, go to the Emails section.
2. Click the arrow next to the email folder name and select Sharing.

3. Click the plus (+) sign and start typing the name or email address of a user or group. As you type, Kerio Connect Client offers you addresses from your contact lists.
   

   

4. Click the plus (+) sign and the down arrow to share with:
   1. Everyone in your company — Select Everyone from <your company>.
   2. Everyone from the server — Select Everyone from server.

5. Specify the rights for each user you share the folder with:
   1. Reader — Users can only see the messages.
   2. Editor — Users can add, delete, and edit messages.
   3. Owner — Users can set sharing as well as add, delete, and edit messages.
6. Save your settings. By default, you set the access rights for this folder only. To set the same access rights for the subfolders, click the arrow next to Save and select Also for all subfolders.

Sharing Calendars

1. In your Kerio Connect Client, go to the Calendars section.
2. Click the arrow next to the calendar name and select Sharing.
3. Click the plus (+) sign and start typing the name or email address of a user or group. As you type, Kerio Connect Client offers you addresses from your contact lists.
   

   
   

4. Click the plus (+) sign and the down arrow to share with:
   1. Everyone in your company — Select Everyone from <your company>.
   2. Everyone from the server — Select Everyone from server.
   3. Anonymous users — Select Public access.
      

      

5. Specify the rights for each user you share your calendar with:
   1. Reader — Users can only see the events (automatically set for Public access).
   2. Editor — Users can add, delete, and edit events.
   3. Owner — Users can set sharing as well as add, delete, and edit events.
6. Click Save.

NOTE: Only the original owner can change events with more attendees. However, you can use delegation instead of sharing — delegates can edit your events with multiple users. For more information, refer to Using delegation in Kerio Connect Client.

Sharing Contacts, Notes, and Task Folders

1. In your Kerio Connect Client, go to the Contacts, Notes, or Tasks section.
2. Click the arrow next to the folder name and select Sharing.
3. Click the plus (+) sign and start typing the name or email address of a user or group. As you type, Kerio Connect Client offers you addresses from your contact lists.
   

   

4. Click the plus (+) sign and the down arrow to share with:
   1. Everyone in your company — Select Everyone from <your company>.
   2. Everyone from the server — Select Everyone from server.
      

      

5. Specify the rights for each user you share the folder with:
   1. Reader — Users can only see the items.
   2. Editor — Users can add, delete, and edit items.
   3. Owner — Users can set sharing as well as add, delete, and edit items.
6. Click Save.

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Changing and Removing Sharing Rights

To change sharing rights for any user, go to the Sharing dialog box and select a different level of rights (Reader, Editor, Owner).

• To stop sharing with a user, click the Trash icon.
  

  

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Displaying Shared Folders

Emails, Contacts, Notes, and Tasks

If someone shares an email, contact, note, or task folder with you, follow these steps to subscribe to the shared folders:

1. In the appropriate section (Emails, Contacts, Notes, or Tasks), click the menu icon next to Shared folders. This displays a list of users and the number of folders they have shared with you.
2. Click a user to see all the folders they share with you.
3. Select the folders you want to display in your Kerio Connect Client. Kerio Connect Client shows the folders immediately in the folder tree.
   

   

Calendars

If someone shares a calendar with you, follow these steps to subscribe to the shared folders:

1. In Kerio Connect Client, go to the Calendars section.
2. Click the menu icon next to People.
3. In the list of calendars shared with you, select the calendars you want to display. 
   

   

Now you can work with the shared calendars as your rights permit.

NOTE: If events also have attendees other than the original owner, you cannot change those events regardless of your rights.

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Hiding Shared Folders

To unsubscribe a shared folder, go to the sharing dialog and unselect the shared folder.

To hide the shared calendar, unselect next to the calendar name (you can display the calendar later again). 

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