GFI FaxMaker is able to send out personalized fax broadcasts using the mail merge feature of Microsoft Word. Using this mail merge feature you can use any ODBC compatible database, (for example Microsoft Access) to create a personalized fax broadcast.
Note: The procedure described below will only work on Microsoft Office 2000 when installed in Corporate Workgroup (CW) mode. Further information on how to switch your Microsoft Office 2000 installation type can be found in the Notes section below.
- Write your fax merge letter in Microsoft Word
- Activate the mail merge feature from the 'Tools' menu
- Follow the steps to create a mail merge, just as if you were to create a normal mail merge
- After you have setup the mail merge, select 'Merge' to display the 'Merge options'
- Click 'Setup' and select the 'Business Fax' field as the 'Data' field that contains the fax address
- If you have used an ODBC compatible database, select the field which contains the fax number. In this case, the data source (the list of recipients) that you are going to use must contain a field for each record with the fax number formatted as a one off email address as follows: [FAX:123456]. There is no need to display this field in the word document, but it must be present in the data source, so you can instruct Microsoft Word to merge to this field
- Click 'OK' and perform the Mail merge
- If you select 'Send document as attachment', be sure that you have setup Office document conversion on the server correctly
- It is highly recommended that NetPrintQueue2Fax is used for mail merge and sending of fax broadcasts. In this case please check the GFI FaxMaker user manual for more information
- The following example only applies to Microsoft Word 2000 installed in corporate workgroup mode and older versions of Microsoft Office. For new versions of Microsoft Office please refer to the GFI FaxMaker user manual
- Please refer to the following Microsoft knowledge base article if you want to change your Microsoft Office 2000 installation.