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Configuring a New Mail Server to Archive Using External Mailbox

Author: Luis Fernandes Updated

Overview

GFI Archiver can archive any emails forwarded to the external journal mailbox configured in Microsoft Office 365 by entering the mailbox details manually in the configuration settings.

Process

  1. In GFI Archiver, select Configuration tab and click Mail Servers to Archive.

  2. Click Add.

  3. Select Manually enter journal mailbox details.

  4. Click Next to continue setup.

  5. Enter the required details to connect GFI Archiver to the new Journal Mailbox:

    Option Description
    Mail Server Type the name of the server where the journaling mailbox is hosted, for example, if using an outlook.com external mailbox use imap-mail@outlook.com
    Connect using:

    Select IMAP as the connection method used to connect to the new Journal Mailbox.
    IMAP Port Change the port number according to the settings of the third party email provider.
    Login/Password

    Key in the full email address of the journaling mailbox as the login name (for example, journalingm@outlook.com and password to connect to the selected mail server.
    Folder

    Defines the default folder that used to journal emails. Use the default value.

    To connect GFI Archiver with Microsoft Office 365, use the details below:

    Option Description
    Connect using:

    Select EWS as the connection method used to connect to the new Journal Mailbox on Microsoft Office 365.
    Login/Password

    Key in the full email address of the journaling mailbox as the login name (for example, journalingm@companymar.onmicrosoft.com and password to connect to the selected mail server.
    Folder

    Defines the default folder that used to journal emails. Use the default value.
    Public Folder Leave this check box unchecked.
    Exchange Server Host

    Select Manual Host to Exchange/Office 365 CAS and enter the name of the mail server where the Journal Mailbox resides in the following URL format: https://<server>/EWS/Exchange.asmx

    For example:

    https://outlook.office365.com/EWS/Exchange.asmx.

    Microsoft_Office_360.png

  6. Click Next.

  7. Click Finish.

Confirmation

After successfully implementing the steps detailed above, the archived emails forward to the external mailbox.