Overview

This article will provide information on the settings available within the File Archive Assistant tool after it has been installed

Prerequisites

File Archive Assistant must be installed either via manual installation or the .msi package using GPO

Solution

Adding a Synchronization Folder

File synchronization enables users to sync files between their computer and GFI Archiver. Files dropped into the Synchronization Folders are automatically uploaded to GFI Archiver.

To add Synchronization Folders, right-click the File Archive Assistant icon in the system tray to open the settings dialog.

In the File Archive Assistant Settings page:

1. Click the Synchronization Folders tab.
2. Click Add to open the Synchronization Folder Wizard.
3. Click ...
    
   
   
4. Browse to select the destination folder on the GFI Archiver server. Additional options include:
   

   Option	Description
   Add mailbox	This feature lets you add another user's mailbox as the destination for your archived items. Type a user name in the Find mailbox field. When the name is selected, click Add mailbox. NOTE To add another user's mailbox, you must have access to that mailbox.
   New folder	To create a new destination folder in the GFI Archiver server, click New folder.

5. Review the path of the destination folder and click Next.
   
   
   
6. Browse to select the local folder on your computer. This folder will be synchronized with GFI Archiver and any files saved in it are automatically archived in GFI Archiver.
7. Review the path of the local folder and click Next.
8. Click Finish.

Managing Synchronization Folders

To manage existing Synchronization Folders, right-click the File Archive Assistant icon in the system tray to open the settings dialog.

In the File Archive Assistant Settings page:

1. Click the Synchronization Folders tab.
   
2. Perform one of the following actions:
   

   Option	Description
   Add Sync Folder	Click to add a new synchronized folder and follow the wizard to create new synchronized folders. For more information refer to Adding a Synchronization Folder.
   Remove	Select an existing synchronized folder from the available list and click to remove the folder from the list.
   Edit	Select an existing synchronized folder from the available list and click to edit properties.
   Enable/Disable	Select an existing synchronized folder from the available list and click to enable or disable folder synchronization between File Archive Assistant and GFI Archiver.

   
   
   

Connection

To manually configure File Archive Assistant:

1. In the Microsoft Windows desktop toolbar of your computer, right-click the File Archive Assistant icon.
   
2. In the Connection tab, configure the following:
   

   Option	Description
   Windows Authentication	File Archive Assistant uses your Windows credentials to connect with GFI Archiver server. This method is used when you are working in an Intranet environment and connected to the same domain as the GFI Archiver server.
   Custom Authentication	Select this authentication method to connect to GFI Archiver from a remote location outside your organization's network. The Username and Password provided here are authenticated on the GFI Archiver server.
   Server Address for GFI Archiver	Provide the server address where GFI Archiver is installed. If File Archive Assistant is installed through GPO the server address is provided automatically in the Default field. If the server address field is blank, you will receive an error when trying to archive an email.
   Ignore SSL policy errors	When this option is enabled, File Archive Assistant ignores security certificate errors when trying to connect to the GFI Archiver server. This enables users to connect to GFI Archiver server over SSL even if the server is using a self-signed, expired, withdrawn, compromised, or otherwise invalid certificate.

   
   NOTE
   A user can select both Windows Authentication and Custom Authentication methods, given that the user credentials entered in the Custom Authentication field are of the same user logged on the computer. The application will try to use Windows Authentication by default, but if this fails, it will try to use the Custom Authentication settings.
   
   IMPORTANT
   If you are logged in Windows and enter Custom Authentication credentials for a different user, all activity history is cleared and your Synchronized Folders are disabled. New Synchronized Folders need to be created for the new user (A default Synchronized Folder is automatically created if this feature is configured in GFI Archiver).
   
   
3. Click Apply.
4. Click OK.

Testing

After configuring a synchronization folder place a file in the configured directory. If the file is able to synchronized you can confirm this in two locations.

1. First, launching the File Archive Assistant tool from the taskbar by double clicking the icon and selecting the Activity Tab will provide the Activity List. 
   
2. Alternatively, or after confirming the file was successfully uploaded within the tool itself, users can navigate to the Archiver console and find the file in the configured mailbox.