Overview

A Search Folder has a custom search query that displays all quarantined emails that match the search query.

Examples of search folders:

• A search folder that displays only outbound emails quarantined by the Virus Scanning Engines.
• A search folder that displays inbound emails quarantined in a particular date range and addressed to a particular user.
• A search folder that displays emails that meet specific search criteria.
• A search folder that displays the results of a previously defined search query.

Process

Display Emails in a Particular Search Folder:

1. Go to the Quarantine node.
2. Click on a search folder displayed in the Default Search Folders or Custom Search Folders. Alternatively, select one of the search folder nodes under the Quarantine and Quarantine > Search Folders node.

   

Note: Use the search results to review quarantined emails and approve false positives for delivery to recipients, if required.

 

Default Search Folders

Default Search Folders are preconfigured search folders that enable you to access quarantined emails according to specific time periods or by a specific quarantined email type. They are two types of search folders are follows:

Time-based:

• Today
• Yesterday
• This week

Category based:

• All Malware and Content Items
• All Spam Items

To use the default search folders:

1. Go to the Quarantine node.
2. Select a search folder from the Default Search Folders area or from a node beneath the Quarantine node to access the search folder. GFI MailEssentials automatically searches for and displays all quarantined emails that satisfy the default search folder search criteria.

   

 

Create a Custom Search Folder from a Search

1. Go to the Quarantine node.
2. Create a new search for quarantined emails.
3. In the results page, click Save as Search Folder and type in a name for the new Search Folder.

Note: To edit or delete a previously created search folder, access the search folder and click Edit Search Folder or Delete Search folder.

 

Auto-Purge Quarantined Emails

The Search Folders node enables you to create Search folders and set an auto-purge value (in days). When a quarantined email exceeds the specified number of days in the quarantine, the email is deleted.

1. Go to Quarantine > Search Folders.
2. Configure a new search folder for the emails to purge on a regular basis using the instructions in this chapter.
3. Select Enable Auto-purging and provide the number of days to keep emails.
4. Click Save Folder.